Contracts: The Shane & Peter Inc. Contract
I’ve finally gotten around to generalizing our contract to share with our community. Please be advised that if you use this template, you are using it at your own risk and that we are not responsible for your use of our contract. Also please take it to your lawyer and have it reviewed before you use it (and feel free to let us know if you have any suggestions for improving ours)
Download the Shane & Peter Client Contract…
How we use this contract
Basically, once we’ve had enough of a conversation with the client that we know how much the project is worth (roughly), when it’s due, and what is required, we use this template to write a proposal. Often because our proposals are formalized, we illicit more confidence than competitors who have less formal proposals.
After the proposal is accepted, we save it as a contract. The line between proposal and contract are really blurry in this case and in fact, I’ve often wondered if i should just call it a contract or a proposal and stick with that.
What’s in this contract
Objectives
This is the place for an elevator pitch. This is where you put the summary that expresses the value of this project to the client. I also use this as the space the summarizes the project for me for later.
Approach
This section summarizes in laymen’s terms how the project will be executed.
Deliverables
This is a list of what the client is buying. This is NOT a list of what you are doing. If the client is buying a website, we might have deliverables for design, development, content, QA, and support. We would not write deliverables for things like set up SVN, or adjust color balance, or spell check content…. The client doesn’t need to see the trivia, only the mainline items.
Also, you should break out any items that could be optional so that the client can see a price tag on those items and decide to use or not use them.
Milestones & Schedule
Break down the project due dates. When is the client going to see what? This can be done in terms of generic weeks or by setting dates explicitly if there is a specific target date. If you set the dates explicitly, make sure to advise the client that you will only be able to hit those dates if you have a contract signed and a check in hand by XYZ date.
Payment Schedule
When will you be collecting money from the client? We usually do 50/50 or 34/33/33.
Client Requirements
Will you need things from the client before you start the project? If not, then remove this section. Otherwise list the stuff that your client needs to get to you BEFORE the schedule is initiated.
Assumptions
We rarely use this section. It basically allows us to explicitly state to the client what assumptions we are running off of in this contract. For example, we assume that the client has a host, or we assume the client will provide comps. etc.
Exclusions
Though we don’t usually use this section it can be very important. This is the place to explicitly state what is not included in the contract. This is especially important if the client is vague with their requirements and you have a feeling they are asking for something that you are not including in your proposal. It is also useful to articulate things that will be included in future proposals or by other teams that you are working with.
Terms & Conditions
This is where my lawyer takes over. This is where yours should too.
Acceptance
Sign it. Get it signed.
What about you?
Do you have any suggestions? Additions? Alternate approaches? Does your lawyer have any objectios? We’re allways working on our legal docs.
That’s awesome, guys. As a fledgling freelancer, it’s extremely helpful to see a shell to get an idea of what a good contract should look like. Thanks!
Thank you for sharing this!
I think the template serves as an excellent reference point which can be customised further.
Thanks Evan, Thanks Soroush!
I just took a peek at your blogs, you folks write about some very interesting things. I’m glad you dropped by.
Peter, thanks so much for sharing this!
I’ve got a pretty good contract (I hope, lol) in terms of the legalities, but have been meaning to add information on the deliverables and project milestones, etc.
This gives me a great starting point to add onto my existing contract. Thanks!
@Selene, you have any legalese that we should be thinking about? (btw, i like your site!)
@Peter – The legal part is probably nothing you don’t have on your full contract… I got it from bits and pieces of various online searches of designer contracts (they all seemed very standard, though I made a few minor changes to fit my specific services, etc.) I know what I really need to do is hire a lawyer to look it over, but so far it’s worked well enough for me (fingers crossed that I didn’t just jinx myself!)
I’d be happy to email it to you if you want to take a look – maybe something in there you don’t have and could use. It’s fairly standard, I believe, though.
And – thanks about my site!
Just want to say thank you! I’ve been meaning to get a contract together for months but didn’t really know where to start/what to include. This will be an invaluable starting point, thanks again!
@Jack – that’s awesome! I’m so glad to hear it.
Wait, you guys are back! How was I unaware of this?
Thanks for the contract layout. I’m still working on mine, so this is handy.
I’m so glad you’re back!
Yawwwwn, yup it was a nice nap.
Actually, it was a bunch of sales, a bunch of SXSW, surfing and wrapping up older projects, but we’re working up the blog flow.
Shane’s been telling me that he’s out of words for a while and needs to spend some time learning before speaking again. But don’t worry, I still love you.
With you there. I just took the weekend off from the blogging, and I’m feeling all guilty now, but that’s because my audience is still fickle. I know what tomorrow’s post is, though. CAMP. FREELANCE CAMP. I’m psyched.
I used to RUN a camp. Except it was for modern knights. But CAMP! In Santa Cruz! I could just wet myself right now.
This is all the long way of saying I love you BACK.
‘Scuse me. I have go do the Camp Dance.
Thank you so much for sharing this, I’m trying it out on my next project.
I also have difficulty with the blurry line between proposal and contact. For me the difference has been just that the proposal doesn’t have all the legalese.
If you guys are interested in more than just the templates but actually knowing what’s going on in your contracts… have a look over at http://www.licensinghandbook.com (shameless self-promotion… sorry).
Peter! Great work boy!! Cannot believe I ended up over here! So proud of you, pls keep in touch!
Ana
Thanks Ana! Looks like you’re up to some fun stuff lately!
http://www.anacarinidesign.com/
Ping me if you have any questions about the contract.